Share diagrams via Google public links

diagrams.net 25 May 2019

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You can share and collaborate on diagrams with anyone, either inside or outside of your company, when they are stored as public files in your Google Drive account.

Publishing a diagram as a URL results in a very long link - your diagram is encoded in the link that is generated. If the diagram is stored as a public file on Google Drive, a prettier, shorter URL is generated.

  1. While you are editing your diagram in diagrams.net, click File > Publish > Link.
  2. Click the Check link to make sure your diagram file is public, then click OK. If it’s not public, follow the steps below to change the file sharing settings, then return here.
    Change the sharing permissions to public so you can publish a link to the diagram file stored on Google Drive
  3. Select the options you want to use, then click Create.
    • Links: Open in the current browser window or in a new window. You can change the border colour of links if you want too.
    • Lightbox: This changes how your diagram is displayed. If you deselect this checkbox, when someone clicks on the link you share with them, your diagram will immediately open in the editor.
    • Edit: Either allow someone to edit your original diagram, or create their own copy of the diagram (default).
    • Layers: Allow viewers to turn layers on and off in the lightbox.
  4. Press Ctrl+C to copy the link that is generated. You can share this via a Facebook post or tweet on Twitter by clicking on the icons at the bottom of the dialog. Click Close to return to your diagram.
    Copy the generated link and share it with your intended diagram viewers

Change the file sharing settings of your diagram to public

If you are using Google Drive within your business, you’ll have a few additional sharing settings. You will still need to share the diagram as a public file in order to publish it as a short link.

  1. Click Share.
    Change the sharing permissions to public so you can publish a link to the diagram file stored on Google Drive
  2. In the Google Drive Share with others dialog, click the Anyone with the link drop down, then click More at the bottom of the list.
    Change the sharing permissions to public so you can publish a link to the diagram file stored on Google Drive
  3. In the Link sharing dialog, click the top radio button so that your file is Public on the web. If you want others to collaboratively edit this diagram file, click the Access drop down and select Edit. Then click Save, then click Done.
    Change the sharing permissions to public so you can publish a link to the diagram file stored on Google Drive

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