Manage your budget moving to Confluence Cloud

diagrams.net 21 Oct 2020

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Atlassian recently deprecated their Confluence Server range. As the software market evolves, accelerating the move to Cloud is the next natural step in Atlassian’s strategy.

Users able to move to Cloud have seen an overall cost saving due to reduced maintenance and downtime, as well as benefitting from Atlassian’s scalibility and security record. There are various mechanisms in place to smooth the road to Cloud, including free Cloud licenses while you migrate away from Server.

At smaller tiers Confluence Cloud is the clear winner, at higher tiers the cost outlay is greater (excluding the benefits). You can see a comparsion between Confluence Server and Confluence Cloud at various tiers below (pricing as per the Feburary 2021 price list, annual renewal in USD):

Users    Conf Server   Conf Cloud
10 1,300 Free
25 1,300 1,250
50 3,000 2,500
100 5,500 5,000
250 10,900 12,500
500 16,400 18,500
2,000 20,100 63,500
10,000 25,200 303,500

For under 500 users, the cost is largely the same. But that isn’t the whole picture, as you’re likely to have apps installed, also.

Taking the top selling Confluence app, Gliffy, let’s see how the price changes as you move to Cloud and compare it to draw.io on Cloud:

Users    Gliffy Server    Gliffy Cloud    draw.io Cloud
10 5 100 55
25 301 950 137.50
50 630 1,900 275
100 1,178 3,800 550
250 2,406 8,000 1,150
500 3,125 10,250 1,525
2,000 6,566 23,750 3,775
10,000 9,430 95,750 15,775

In fact, up to 4k users, you will save money on your Gliffy Server renewal by using draw.io on Confluence Cloud. With 10k users, you will pay 67% more for draw.io on Cloud compared to Gliffy on Server. However, if you have 10k users switching to Cloud and keep Gliffy, you pay over ten times (x10) the Server price.

There is a rich selection of apps in the Atlassian ecosystem and it’s worth evaluating alternatives when migrating from Confluence Server to Cloud. Some apps, like draw.io with its one-click Gliffy mass importer, make it easy to switch whilst saving you money. Of course, you save that amount every year after you have switched.

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